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Indexing and Searching PDF Content Using Windows Search

Several customers of EZDetach and MessageSave have asked how to configure Windows Search (built into Windows), also formerly known as Windows Desktop Search, to index and search PDF files. Short answer – you need to install a PDF iFilter. Read on for a more detailed explanation.

Step 1 – Check if you have PDF iFilter installed

Go to: “Control Panel->Indexing Options->Advanced Options->File Types”  and check the text next to PDF extension. If you see “PDF Filter”, it means you have the right filter already installed. Skip to Step 3.

Step 2 – Install PDF iFilter

As of the time of writing this article, the right steps depend on whether you are using a 32-bit or 64-bit version of Windows.

Step 3 – Enable PDF content indexing

Open “Control Panel->Indexing Options->Advanced Options->File Types”, make sure you see “PDF Filter” next to the PDF extension. Select “Index Properties and File Contents” under “How should this file be indexed?”. Click “OK” to close this window.

Step 4 – Configure folders to be indexed

Make sure the folders which contain the PDF files you would like to search are listed under “Included Locations” in “Control Panel->Indexing Options”. If they are not, click “Modify” and add them.

Windows will start building an index of your content. This step might take a long time depending up on the number of documents. You can check indexing progress at the top of the “Indexing Options” window. Once Windows Search finishes building the index, you should be able to search for the contents within PDF file by simply typing the text in the search box.

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Outlook 2007 slow folder switching, missing AutoArchive – KB2412171

Microsoft has identified several issues with a recent Outlook updated (KB2412171).

If you are experiencing one of the following issues, you might be affected:

  • Slow performance while switching between Outlook folders.
  • Missing AutoArchive functionality.
  • Issues with password authentication while sending or receiving email.

Microsoft recommends uninstalling update KB2412171 if you experience any of the above symptoms. Only Outlook 2007 is affected. You can find more details in this article. Microsoft also published  KB2485531 on this issue.

Update: On January 11 2011, Microsoft issued an update which is supposed to fix the three issues listed above.

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SimplyFile 3.0.0.220 release

SimplyFile_LogoToday we released SimplyFile 3.0.0.220. It fixes an issue with filing sent messages which affected some configuration involving Outlook 2010 and IMAP accounts.

To upgrade, simply download and install the latest evaluation version from our website. If you already have a version 3.0 license, SimplyFile will automatically recognize it. Thank you for using SimplyFile. Keep on SimplyFiling!

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SimplyFile featured in The 2010 Solo and Small Firm Legal Technology Guide

SimplyFile_LogoLawyers put very high value on every minute of their time. That is probably one of the reasons why they have been among the most enthusiastic users of our products, especially SimplyFile, MessageSave and QuickJump.

We are honored that SimplyFile has been featured in “The 2010 Solo and Small Firm Legal Technology Guide: Critical Decisions Made Simple”. Authors call it their “find of the year” for 2009. Read an excerpt about SimplyFile. And if you are in the legal field, check out the rest of the guide. It is full of useful information.

Thank you to the authors for including SimplyFile into this year’s edition!

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SimplyFile 3.0 Official Release

SimplyFile_LogoWe are happy to announce that SimplyFile 3.0 is ready for the official release. We have put a lot of work into making your trusted Inbox companion even more effective, and judging by what we heard from the Beta testers, it certainly paid off.

Thank you to Beta testers

We would like to say a big “Thank you” to everyone who participate in the Beta cycle and provided feedback. Beta feedback on usability and stability of SimplyFile 3.0 has been overwhelmingly positive. Here is one of them:

Your product is absolutely amazing and quite literally has changed the way I work with email (for the better).  It is the most useful application I have ever downloaded, and I will never be without it.  Over one weekend, I have cleared (organized and filed, not deleted) over 6,000 messages, and am on track to clear a two-year backlog in the next day or two.  What a relief … thank you for developing such a useful and well-thought-out piece of software.

 Thank you, we really appreciate all the support and encouragements.

What is new in SimplyFile 3.0

SimplyFile 3.0 includes a number of great new features. Outlook 2010 Ribbon UI support; powerful new filing commands, such as “File Thread”, “File Sender” and “Batch File”; interesting usage statistics and much more. We are confident that you will feel even more productive with this new version. Read an overview of new features here and download the new version.

Upgrading from previous versions

As with every new release, we will offer upgrade discounts to current customers. Please watch your Inbox for the upgrade announcement email in the next few days.

Note: Unlike the previous versions, SimplyFile 3.0 does not have a separate full version download. The trial version is unlocked using a license key.

 

As always, we are looking forward to your feedback! And thank you in advance for recommending our products to your friends and coworkers.

 

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How to find and disable Outlook 2016, 2013 and 2010 Add-ins and plugins

Disabling unnecessary plugins is a great way to make your Outlook start faster, run more reliably, take less memory. In Outlook 2010 and 2013 Add-ins are listed under “File Tab->Options->Addins”.

To Disable Outlook 2016, 2013 and Outlook 2010 COM Add-ins

  • Select “COM Add-ins” in the Manage drop-down at the bottom of the “Options->Addins” window and click “Go”. Note: To get to the Options window, click on the File tab first.
  • Uncheck any add-ins that you are not using.
  • Click OK.

Do not forget to restart Outlook for changes to take effect.

See more tips on improving Outlook performance and stability.

 If you are using an older version of Outlook, see:
How to find and disable addins in Outlook 2007
How to find and disable addins in Outlook 2003

Do you have too many messages in your Inbox? Try SimplyFile  – Intelligent filing assistant for Microsoft Outlook.

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TwInbox now supports OAuth authentication – upgrade today

TwInbox LogoAs many of you know, Twitter is changing the way they perform authentication for API calls. They are changing from using so called Basic Authentication to OAuth. The old authentication mechanism will be disabled on August 31st, 2010.

We have made the necessary changes in TwInbox. All you need to do is simply install the latest version and your TwInbox will keep running as smoothly as it did before. Remember, download and install the latest version by August 31, otherwise your copy of TwInbox will stop working.

Download TwInbox. (version 2.1.0.115)

Tell your friends to upgrade

Please tell you friends and coworkers who are using TwInbox to upgrade as well, so that they do not suffer from Twitter withdrawal on September 1st :). 

Do not forget to follow @TechHit to receive update notifications.

 

 Do you have too many messages in your Inbox? Try SimplyFile  – Intelligent filing assistant for Microsoft Outlook.

 

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SimplyFile 3.0 Public Beta starts today

SimplyFile_LogoToday we are starting the first public beta of SimplyFile 3.0. You can learn more about new features and download it here – what is new in SimplyFile 3.0.

We have spent a lot of effort making the product that you know, love and rely on every day, even more powerful and effective. Feedback from the private beta test group has been super positive. We hope you like it too.

We are looking forward to hearing what you think about the new version! Please submit your feedback via this page.

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TwInbox now supports sending new-style retweets (Version 2.0.1.112)

TwInbox LogoToday we released a new version of TwInbox – 2.0.1.112. This release includes one frequently requested new feature – an ability to send new-style retweets.

 

New-style retweet support

When you select a tweet and click the RT button, you will see a dialog which will let you select between the new-style and old-style retweet. It looks like this:

Select the type of retweet you want to send
Select the type of retweet

Next time you click RT, this window will remember your previous selection, so you can simply hit Enter.

Note that this retweet type selection window is only shown when you retweet tweet messages. If you hit the RT button when a regular message is selected, you will see the old-style retweet. This is because only tweets can be retweeted using the new-style RT.

Download TwInbox  (version 2.0.1.112).

We are looking forward to your feedback

As always, we are looking forward to hearing your feedback.  If you enjoy using TwInbox, please show your support by telling your friends about it. Thank you for your continued help and support in making TwInbox a success!

Do not forget to follow @TechHit to receive update notifications.

 

 

Do you have too many messages in your Inbox? Try SimplyFile  – Intelligent filing assistant for Microsoft Outlook.